Duties Online - frequently asked questions
We have also prepared a list of frequently asked questions in relation to complex Duties Online transactions.
- How do I sign up?
- Is there a fee to use this system?
- What are the benefits of Duties Online (DOL)?
- What is the difference between a DOL transaction and a complex DOL transaction?
- Am I required to store any documentation?
- Who is liable if an issue occurs relating to a transaction processed in DOL?
- What type of transactions can I process?
- What about the Digital Duties Form?
- How do I pay the duty?
- Do I need a trust account to use DOL?
- How will Land Victoria know that duty has been paid?
- How is duty payment confirmed for declarations of trust?
- What if I need confirmation of duty payment for my clients?
- Do I send the duty statement with the land transfer to Land Victoria?
- If the transaction is an exemption, do I still need to select the 'Commit to pay' button?
- What does 'total interest passing' mean?
- Can I process related parties transactions?
- Can I process pensioner concession applications?
- Can I process transactions involving nominations?
- What is the status of transactions?
- How do I search for a transaction?
- How do I change or reset a password?
- How do I add a new user or delete a user?
Technical transaction questions
- Can I process transfers involving (dis-)aggregation?
- What if there is a rebate in the special conditions of the contract of sale?
- Can I process a late transaction?
- Are transactions involving valuations accepted in DOL?
- Can I process lodgements with multiple transfers?
- Can I process transfers involving primary production land?
- Can I process transactions involving water transfers?
- Can I process transactions involving a farming business?
- Can I process transactions subject to a lease?
- Can I process transactions involving a power of attorney if no power of attorney is included?
- Can I process transfers by mortgagees?
- Once transactions are lodged and finalised in DOL, can they be cancelled?
- When can I lodge an objection for DOL transactions?
No, but you must have access to the internet.
- You can process duty transactions from your office and lodge the Transfer of Land instrument with Land Use Victoria for registration at settlement.
- DOL is available 7am-10pm on business days.
- During business hours, support is available via email@example.com or 13 21 61.
- DOL weekend access is available 9am-5pm except when otherwise advised by the State Revenue Office.
A DOL user can calculate a DOL transaction instantly online.
While a complex DOL transaction can be lodged and settled electronically, it requires a State Revenue Office assessor to manually review and calculate the duty payable. Complex DOL transactions must be lodged with us at least 30 days prior to settlement.
Yes. The original contract of sale and manually signed Digital Duties Form must be retained or you must have access to it for a period of five years. As outlined in DOL's terms and conditions, you can do this via hardcopy or electronic storage. If the Digital Duties Form is electronically signed, you do not need to retain a copy.
The taxpayer is liable if underpayment of duty occurs. You, however, as a registered user who has agreed to DOL's terms and conditions, are required to source information correctly from your client and pay the State Revenue Office as specified in the terms and conditions.
Transactions are listed under 'Nature of Transfer' in the Duties Online system.
You can process discretionary, fixed, hybrid unit and custodian trusts over non-dutiable property in DOL. All other declaration of trust types are classified as complex and must be lodged via an SRO Duty Determination.
From 1 October 2018, it is compulsory to use our Digital Duties Form for all transactions, irrespective of the contract or transfer date. As data entered into the Digital Duties Form pre-populates into the Duties Online system, you only have to enter it once. You do not have to enter it separately into Duties Online.
Before 1 October 2018, you had to use the form only for transactions with a contract or transfer date on or after 1 July 2017.
DOL offers three payment options:
- EFT or BPAY – you must transfer the duty amount to our account within 24 hours of finalising a transaction, which means you must hold the duty amount in cleared funds at that time.
- Cheque – we must receive your cheque within seven days of the date a transaction is finalised. If the payment is not received by then, your account may be suspended.
Our video demonstrates helpful steps for completing the payment process.
No. DOL users do not need a trust account. The duty can be paid electronically by EFT or BPAY. If you pay by cheque, you need to have received the cheque from the liable party when the transaction was finalised. Do not bank the cheque into your own account. Post it and its remittance slip to us. We must receive the cheque within seven days of the date the transaction is finalised.
When a transaction settles, the Electronic Lodgement Network Operator (ELNO) will transfer the duty payable to the State Revenue Office electronically, and simultaneously lodge the title at the Titles Office.
In the case of declarations of trust, registered users are required to print a certificate of duty once payment has been received by the State Revenue Office. The certificate acts as confirmation that the assessment and payment of the trust instrument has been made.
Registered land transfer users can print a duty statement directly from DOL. For declarations of trust, this document is called a certificate of duty.
The duty statement will outline the transaction's relevant details, including a unique State Revenue Office transaction number. This statement can only be printed once the user has committed the duty payment in DOL.
Parties can rely on a duty statement as confirmation of the assessment and obligation to pay the duty.
No. The duty statement is for your records only or to give to your client. Land Victoria checks whether the duty has been assessed via the electronic verification mechanism and does not accept a duty statement as evidence.
Transactions that are processed via an ELNO will require that you ‘certify’ them irrespective of whether duty is payable or not.
Transactions that are not processed via an ELNO require that you select the 'Commit to pay' button, which sends the transaction information electronically to Land Use Victoria.
This is the total proportion of the property being sold or transferred.
Yes, as long as there are no exemptions or concessions involved other than a domestic partner or spouse exemption. You need an acceptable valuation or letter of appraisal. In cases where a letter of appraisal or sworn valuation of a property is expressed as a range, the lowest figure in the value range is accepted as the market value. For example, for a range between $100,000 and $125,000, the lowest point is $100,000 and this is accepted as market value.
Yes. You can process this transaction type with up to two applicants. If there are more than two applicants, you need to lodge via as a complex DOL lodgement. We then make an assessment of the duty to be paid.
An automatic verification check with Centrelink will occur once you select 'Estimate'. If there is an issue with the verification of the card/s, an on-screen message will advise you what to do next.
Yes. You are able to process related parties sub-sale exemptions as well as unrelated party sub-sales as long as there are no options, land development or additional considerations involved.
Transactions will remain 'In progress' until you 'Acknowledge' them. When settlement occurs, the transaction is classed as 'Finalised'. Once we have received payment, the transaction is classed as 'Completed'.
- Select the 'Search' tab, select 'Transactions' and select 'All' from this line (or a specific status if you know which status the transaction is in).
- Enter relevant information in the appropriate field (e.g. transaction 2905186) and select 'Apply'.
- Double-select on the transaction number and its audit history appears. You can now select whichever tab is required.
Reset your password via the ‘Reset your password’ functionality on the DOL login screen. You will then receive an email with instructions on how to reset your password.
Only users with an administrator profile can make changes:
- Log in to DOL and select the 'Administration' tab.
- Select 'Amend registration' and select 'Edit registered users'.
- Select 'Add a new user' and enter the first name, surname and email address and select their roles and document types. Select 'Save'.
- Select 'Next' until you reach the 'Confirm' button.
Transactions involving (dis-)aggregation must be lodged for assessment via the ELNO as a complex DOL transaction/s.
DOL can process transactions involving special conditions such as rebates. If the goods statement makes mention of the rebate, even if it is only in a note and not fully calculated, it is acceptable to deduce from this the reduced dutiable value.
Water deductions (rare cases) cannot be processed in DOL.
As all transactions are completed electronically and therefore paid at the time of settlement, any outstanding transactions requiring late lodgement to the State Revenue Office will be processed as a paper transfer.
Letters of appraisal or valuations can be accepted as long as they meet the criteria listed in the help text. The lower value may be chosen. It is not the responsibility of the DOL user to check the value, but it is good practice to alert the customer if the value appears understated, as we do run post-compliance checks for any undervalued property.
These can be lodged as a complex DOL lodgement 30 days before settlement.
Primary production land can be processed if it is a straightforward transaction and parties are not seeking any exemption or deduction, other than a family farm exemption. Water entitlements cannot be completed in DOL and must be lodged for assessment via and SRO Duty Determination.
No, this transaction cannot be completed in DOL and must be lodged for assessment as a complex DOL lodgement.
If it is a family farm, it can be processed with an exemption. No other farming exemptions can be processed in DOL.
Yes, these can be completed in DOL.
Yes, these transactions can be completed in DOL and no evidence of a power of attorney is required for our purposes.
Yes, these can be processed in DOL.
Requests to cancel transactions and assessments in DOL will not be processed if a transaction is finalised on the basis that settlement has occurred. This is because the dutiable transaction, as evidenced by the information you have provided, indicates that there is a duty liability.
You cannot lodge an objection to a calculation or an estimate of duty. You can only lodge an objection once a transaction is finalised in DOL and an assessment is deemed to have occurred. All objections must be lodged within 60 days of the DOL transaction being finalised.