Individuals or their representatives are required to use the digital duties form for all contracts or agreements for land transfer duty entered into on or after 1 July 2017.
The online form enables faster processing and pre-population into Duties Online, allowing for electronic signing via email.
All transferor and transferee representatives must be registered for Duties Online (DOL).
Existing DOL users must amend their registration to enable access and new organisations must apply to become a registered DOL user.
DOL users must follow these simple steps to amend registration:
- Go to the ‘Administration’ tab and select ‘Amend Your Registration’,
- Select ‘Edit Types of Documents’ and select the ‘Duties Form’ check box,
- Continue to ‘Registered Users’ in step 3 and nominate each user that you want to grant access to by selecting ‘Edit’,
- Once the amended application is confirmed, it will auto-approve within 15 minutes
If you want to complete your own digital duties form, please register via the SRO public system.
Start the digital duties form
The transferor’s representative must create a form in Duties Online under the ‘Create’ tab and then select ‘Land Transfer Duty Form’.
They start the form because they are responsible for completing all the contract-related information that pre-populates the transferee form.
We recommend that the transferor's representative completes the form at least 10 days before settlement to allow the transferee's representative sufficient time to complete their part of the form.
The transferee’s representative is then invited to complete their section of the form.
Invite transferee's representative
The transferee's representative will receive an email, select the link, accept the invitation and log in. Then in the 'Search' tab under 'All forms', edit the transferee form by selecting the button under 'Actions'.
They will complete the remainder of the information, including any applicable concessions.
Sign the digital duties form
Once both the transferor’s and transferee’s representatives have completed all the data entry and confirmed the verification of identity, they invite their clients to sign.
Select ‘Request Signature’ to email your client the link to their completed form. Your client can accept and sign via a tick-box or decline. Either way, the representative will receive an email when their client signs or declines.
Select 'Download' and then print the completed form for your client to sign manually. You must acknowledge in Duties Online that you hold a hard copy of your client’s signed and completed form. You must retain this document for five years.
Proceed to settlement
A settlement statement, containing a unique form ID and settlement statement code, is produced by the transferee’s representative. This replaces our decommissioned paper-based duties forms, which were usually provided at settlement.
Assess the duty payable
Once the digital duties form has been reviewed and signed by all parties, you can use the information on the form to start a transaction in Duties Online (DOL).
Select ‘Retrieve and Claim Settlement Statement’ in the ‘Create’ tab, and then enter the form ID.
If you completed the form in DOL, the form ID is located in the ‘Search’ tab under ‘All Forms’. For settlement agents, please see the settlement statement.
If you want to process a regular DOL transaction select 'Claim for Land Transfer Transaction'. If you want to lodge a complex transaction for a duty calculation, select 'Claim for Land Transfer Lodgement'.
Most information from the form will pre-populate the transaction. To finalise, you must complete all remaining fields.
The form cannot be edited after it has been claimed.
This transaction can now be lodged with Land Use Victoria.