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General information

Duties Online (DOL) makes it easy for customers or their representatives to electronically lodge all land transfers, declarations of trust, and refund applications.

Regular professional lodgers within the property conveyancing industry should apply to become a DOL registered user.

Members of the public who are not using a DOL registered user (usually a solicitor or conveyancer) and are lodging as an individual, can lodge electronically after a simple registration process.

Public lodgement - frequently asked questions

If you are lodging as an individual, you must identify the lodgement category relevant to your circumstances before starting your electronic lodgement. This will enable you to prepare the supporting documents you need to submit your lodgement to the State Revenue Office.

1

Identify the lodgement category

Use this information to identify your lodgement category:

  1. Transfer between spouses or domestic partners
  2. Gift between related parties
  3. Transfer between related parties without concessions
  4. Transfer between unrelated parties without concessions
  5. Transfer between related parties with concessions
  6. Transfer between unrelated parties with concessions
  7. Family farm transfer to relatives
  8. Change in the manner of holding from tenants in common in equal shares to joint proprietors or vice versa
  9. Deceased estate
  10. Change of beneficial ownership in dutiable property where there is no written instrument
  11. Land use entitlement
  12. Duty refund
  13. Declaration of trust
  14. Other (transactions other than those listed above)

1. Transfer between spouses/domestic partners

This is a transfer between persons who are married to each other or who are domestic partners where no other person is entitled to take an interest in the property under the transfer. The transferee(s) and transferor(s) must be natural persons (not a company or trust).

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Transfer of land document.
  • A court order or a binding financial agreement (if applicable).

Please go to Step 2.

2. Gift between related parties

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Transfer of land document.
  • Valuation as at the date of the transfer.
  • Notice of acquisition.

Please go to Step 2.

3. Transfer between related parties without concessions

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Covering letter.
  • Transfer of land document.
  • Contract of sale (optional).
  • Valuation.
  • Notice of acquisition.

Please go to Step 2.

4. Transfer between unrelated parties without concessions

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Covering letter.
  • Transfer of land document.
  • Contract of sale.
  • Notice of acquisition.

Please go to Step 2.

5. Transfer between related parties with concessions

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Covering letter.
  • Transfer of land document.
  • Contract of sale, including special conditions excluding vendor’s section 32 statement.
  • Proof of payment of purchase price.
  • Valuation as at the date of contract and as at the date of transfer.
  • Notice of acquisition.

Please go to Step 2.

6. Transfer between unrelated parties with concessions

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Covering letter.
  • Transfer of land document.
  • Contract of sale, including special conditions excluding vendor’s section 32 statement.
  • Notice of acquisition.

Please go to Step 2.

7. Family farm transfer to relatives

Complete the Digital Duties Form.

Please go to Step 2.

8. Change in the manner of holding from tenants in common in equal shares to joint proprietors or vice versa

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Trransfer of land document.
  • Certificate of title.

Please go to Step 2.

9. Deceased estate

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Covering letter (including date of birth and gender of life tenant).
  • Transfer of land document.
  • Contract of sale, including special conditions excluding vendor’s section 32 statement.
  • Will and probate/letter of administration.
  • Inventory and distribution statement.
  • Certificate of title.
  • Court order.

Please go to Step 2.

10. Change of beneficial ownership in dutiable property where there is no written instrument

Dutiable transactions causing a change of beneficial ownership that are not affected by a written instrument may include:

  • declaration of trust,
  • surrender,
  • vesting by court order or the Registrar of Titles,
  • enlargement of interest into fee simple,
  • change in partnership interest.

You must provide electronic copies of:

  1. A statement containing the following details:
    • Information on the dutiable property or properties - street address, volume/folio.
    • Interest obtained in the property or properties expressed as percentage or specified part.
    • The name and date of birth, or ACN or trust details if applicable, of the transferee/person who obtained the interest.
    • The date the interest was obtained.
    • The total interest in the property or properties now held by the transferee.
    • The person who held the interest immediately before the change of beneficial interest, if applicable.
    • The name and date of birth, or ACN if relevant, of the legal owner of the property or properties, i.e. the person registered on title. 
    • Capacity or arrangement pursuant to which legal title is held, for example details, including name, of any partnership arrangement or trust.
  2. Valuation of the property or properties as at the date the change occurred.
  3. Agreement or contract of sale governing the arrangement, if any.
  4. All relevant documents, as per the Evidentiary Requirements Manual, if you are seeking an exemption or concession.

11. Land use entitlement

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Details of transferor and transferee.
  • Name, address and ABN/ACN of the relevant company/unit trust scheme.
  • Contract date and property details of the acquisition
  • The original share or unit transfer form.
  • Copy of the contract/s for the sale of the land use entitlement.
  • Any other relevant supporting evidence.

A copy of the original share or unit transfer form can be lodged with the Digital Duties Form and must be accompanied by all supporting documents.

Please go to Step 2.

12. Duty refund

Provide a completed Duties Refund SmartForm along with documents that prove the applicant’s eligibility for a refund (refer to the form for specific instructions). 

13. Declaration of trust

For a declaration of trust to be lodged for assessment with the State Revenue Office, it must not contain identified or dutiable property, and it must have been executed in Victoria. All deeds relating to the declaration of trust must have been signed and dated by all the relevant parties involved in the trust.

You must provide an electronic copy of the original executed trust instrument - the Digital Duties Form is not required. 

Please go to Step 2.

14. Other (transactions outside the above list)

Along with your completed Digital Duties Form, you must provide electronic copies of:

  • Transfer of land document (where applicable).
  • Other supporting documents for your particular transaction as outlined in the Evidentiary Requirements Manual.

Please go to Step 2.

2

Start your lodgement

To start electronically lodging your documents, you must register to use our online system.

We require a valid email address to approve your registration. Once approved, you are given a reference ID to use for your public lodgement.

Register for trusts

Register for land transfers

Register for refunds

3

Resume your lodgement

To resume your lodgement, please have your documents scanned, easily accessible and ready for upload.

When you resume your public lodgement, you will need your reference ID.

Before submitting your public lodgement you must:

  • Check the accuracy of data you have provided and the documents you have uploaded.
  • Ensure you hold funds for paying duty.

Resume your lodgement

Next steps

Once you have submitted your lodgement, we send you a confirmation email for your records.